This privacy policy sets out how “Gear Up Events LLC” uses and protects any information you give “Gear Up Events LLC” when using this website. “Gear Up Events LLC” is committed to protecting your privacy. 

Should you provide certain information by which you can be identified when using this website, then you can be assured that it will only be used following this privacy statement. “Gear Up Events LLC” may change this policy occasionally by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

We are updating our Privacy Policy in conformity with the newly implemented General Data Protection Regulation (GDPR) launched on May 25, 2018. Hence, we have a more stringent process in place which enables us to improve, modify, personalise or otherwise enhance our services and communications for our customers’ best interest/benefits.

Information Collection And Use

We collect the following types of information about you:

(i) Information you provide us directly

We may ask for certain information such as first name, last name, job title, contact information including email address, demographic information such as postcode, preferences and interests and other information relevant to customer surveys and offers.

(ii) Information we may receive from other sources

Occasionally, we may obtain information about you or your contacts from third-party sources, such as public databases, social media platforms, third-party data providers and our joint marketing partners. We ensure that such third parties are legally or contractually permitted to disclose such information to us.

Examples of the information we receive from other sources include demographic information (such as age and gender), device information (such as IP addresses), location (such as city and state), and online behavioural data (such as information about the use of social media websites, page view information and search results and links).

We use this information, alone or in combination with other information (including Personal Information) we collect, to enhance our ability to provide you with relevant marketing and content and develop and provide you with more relevant products, features, and services.

(iii) Information we collect automatically

When you use the Services, we may automatically collect certain information about your device and usage of the Services. We use cookies and other tracking technologies to collect some of this information.

Our use of cookies and other tracking technologies is discussed below and in more detail in our Cookie Statement.

What do we do with the information we gather

We require this information to understand your needs and provide a better service, particularly for the following reasons:

Internal record keeping

We may use the information to improve our products and services.

We may periodically send promotional emails about new products, special offers or other information which you may find interesting using the email address which you have provided. 

Occasionally, we also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.


We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have established suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Sharing your information

We will not sell your information to third parties outside Gear Up Events. We may share your information with third-party service providers to provide the Service.

Those service providers will only be provided access to your information as is reasonably necessary for the purpose that Gear Up Events has engaged the service provider, and we will require that such third parties comply with this Privacy Policy and any applicable laws.

Some of the third parties that Gear Up Events may share your personal information with include providers who assist Gear Up Events with functions such as:

1. Billing

2. Email Services

3. Analytics

4. Delivery Of Physical Products

Legal Basis for Processing Personal Information (EEA Persons Only)

For Gear Up Events website users in the European Economic Area (EEA), Gear Up Events processes your information following European laws and regulations such as the General Data Protection Regulation (GDPR). The GDPR governs how Gear Up Events may process your information and EEA users’ rights. This means that Gear Up Events will collect and use your information only where:

(i) We need it to provide you with the Service and fulfil our obligations to you under our Terms of Service. This includes providing you with information about our offers and services.

(ii) It is justified because of a legitimate interest, such as for research and development or marketing the Service (but only where your interest in protecting your data doesn’t override our legitimate interest).

(iii) You consent to us using your information in a certain way.

(iv) It is necessary for compliance with our legal obligations.

If you have consented to our use of your information, you may withdraw that consent at any time. You can withdraw your consent by contacting us here, depending on the situation.

Where we are using your information because of a legitimate interest to do so, you have the right to object to that use. However, if you do so, it may not be possible for you to continue using the Services.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. 

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering your preferences. 

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website to tailor it to customer needs.

We only use this information for statistical analysis, which removes the data from the system. Overall, cookies help us provide a better website by enabling us to monitor which pages you find useful and which you do not. 

A cookie in no way gives us access to your computer or any information about you other than the data you choose to share with us. You can choose to accept or decline cookies. 

Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies. This may prevent you from taking full advantage of the website.

Your choices about your information

We respect your privacy rights and provide you with reasonable access to the Personal Data you may have provided through your use of the Services. 

If you wish to access or amend any other Personal Data we hold about you or to request that we delete or transfer any information about you that we have obtained from an Integrated Service, you may contact us. At your request, we will have any reference to you deleted or blocked in our database.

You can stop receiving promotional email communications from us by clicking on the “unsubscribe link” provided in such communications. We make every effort to process all unsubscribe requests promptly. You may not opt out of Service-related communications (e.g., account verification, billing confirmations and reminders, changes/updates to features of the Service, technical and security notices).

You may decline to share certain Personal Data with us, in which case we may not be able to provide you with some of our Service’s features and offers.

If you have any questions about reviewing or modifying your account information, contact us directly here.

Links to other websites

Our website may contain links to enable you to easily visit other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information you provide whilst visiting such sites, which are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information, You may choose to restrict the collection or use of your personal information in the following ways:

Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us here.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are legally required. We may use your personal information to send you promotional information about third parties, which you may find interesting if you tell us that you wish this to happen. You may request details of personal information which we hold about you. 

If you believe any information we hold on to you needs to be corrected or completed, please contact us as soon as possible. We will promptly correct any information found to be incorrect.

Children’s Privacy

Our Service does not address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 18. 

If you are a parent or guardian and you are aware that your Children have provided us with Personal Data, please contact us here. 

If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Changes To This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will inform you via email and a prominent notice on our Service before the change becomes effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Payment Privacy Policy

  • All credit/debit card details and personally identifiable information will NOT be stored, sold, shared, rented or leased to any third parties
  • Gear Up Events LLC will not pass any debit/credit card details to third parties
  • Gear Up Events LLC takes appropriate steps to ensure data privacy and security through various hardware and software methodologies. However, cannot guarantee the security of any information disclosed online
  • Gear Up Events LLC is not responsible for the privacy policies of the websites it links to. If you provide any information to such third parties, different rules regarding collecting and using your personal information may apply. You should contact these entities directly if you have any questions about their use of the information they collect.
  • The Website Policies and Terms & Conditions may be changed or updated occasionally to meet the requirements and standards. Therefore, the Customers are encouraged to frequently visit these sections to be updated about the changes on the website. Modifications will be effective on the day they are posted.

Contact Us

If you have any questions about this Privacy Policy, please contact us by clicking here.