Stuck with choosing a venue? This is where strategic event planning turns from a tangle of spreadsheets into a tangible experience.

As the region’s top on-the-ground event agency with multiple activities running across all seven emirates, Gear Up knows exactly how to evaluate a potential event site by how it fits into your narrative, how much technical capability exists and in the end, deliver an experience that allows people to smoothly move from lobby to last selfie.

Here’s our short list of the best locations in Dubai for all corporate event planners that want to match their message to the perfect location.

House of Wisdom, Sharjah

This extraordinary glass-box cultural hub offers nearly 12,000 square metres of modular halls framed by sculpture gardens — ideal for knowledge summits or design walks.

Gallery corridors sit just steps from the main hall, so delegates can take quiet exhibition walks between sessions while the crew resets the stage out of sight. Gear Up can choreograph timed gallery loops that reinforce your event themes without adding minutes to the agenda.

Dubai Exhibition Centre (DEC), Expo City

Five pillar-free halls deliver more than 17,000 square metres of naturally lit, climate-controlled space, and delegates step straight from the Expo Metro station into air-conditioned comfort.

With high rigging points, a built-in fibre backbone and drive-in access for cars or stage sets, DEC is practically a playground for jaw-dropping LED backdrops and hybrid broadcasts. Gear Up’s integrated event planning services lock in floorplans and production partners months in advance, turning overnight installs into clockwork reality so your budget goes toward guest experience, not overtime fees.

Museum of the Future, Dubai

This stunning stainless-steel torus is an instant conversation starter for your guests.

From curved LED walls to sky-bridge lounges and a purpose-built 400-seat auditorium perfect for keynotes that feel like time travel, the Museum of the Future has it all, including a soaring atrium that floods networking zones with natural light.

Gear Up works hand-in-hand with the museum’s tech team to script interactive showcases and schedule walk-through demos between sessions, ensuring every delegate experiences “tomorrow” without missing a single session – which is how truly premium event management is properly done in the UAE.

Atlantis The Royal, Palm Jumeirah

Ocean-view ballrooms flow into sky-pool terraces, giving your event a truly jaw-dropping backdrop. High ceilings, rigging points and in-house gourmet kitchens keep investor dinners and product reveals under one very glamorous roof.

Gear Up can take your event plan even further, with the ability to align drone-show permissions with hotel fountain schedules, ensuring every camera captures the exact moment your brand lights up the skyline.

That’s exactly what an event planner in Dubai should deliver.

Yas Marina Circuit, Abu Dhabi

Pit-lane suites and a 1,200-delegate conference hall inject Formula 1 energy into any agenda.

Gear Up can sort out those time-consuming track waivers and helmet fittings into digital registration, so adrenaline stays high while paperwork stays invisible — exactly the kind of end-to-end coordination that earns us repeat bookings as the best event planning company at the track.

Qasr Al Sarab Desert Resort, Liwa

A fortress-style oasis rising from endless dunes, two hours south-west of Abu Dhabi is the ideal stage for an event that demands a touch of grandeur. For instance, the Liwa Ballroom hosts executive briefings for up to 350, while the surrounding sands become natural stages for sunset banquets and camel rides that feel lifted from a movie set.

Gear Up can bring in silent generators to maintain tranquility and climate-controlled marquees, and time lighting cues to catch the moment the sky turns indigo. Guests will enjoy starlit dining and morning strategy sessions without ever noticing the logistical ballet happening beyond the torchlight.

Waldorf Astoria, Ras Al Khaimah

On the western shores of the UAE, the Waldorf Astoria welcomes guests with a grand ballroom, beachfront lawns and a private pier capable of accommodating up to 800 guests. The resort’s mix of Ottoman arches and coastal breeze sets a relaxed yet refined tone.

Gear Up will position LED walls, crew trenches and dinner tables before the beach is even groomed, turning potential variables into a polished seaside experience. Experience this once, and you’ll never need to look on your phone for an “event planner near me” again.

Le Méridien Al Aqah Beach Resort, Fujairah

Seven meeting rooms totalling 700 square metres hold 600-plus delegates against an Indian Ocean backdrop, while sunrise yoga and reef-clean-up sessions slide neatly into agendas, adding CSR depth without derailing schedules.  

Expect all the above as standard as part of Gear Up’s audience-centric event planning services.

The Perfect Destination

The right room amplifies your message only when every square metre is built for the right purpose.  Gear Up is ready to align your story, space and schedule so each spotlight, breakout and canapé advances the brief. Ready to translate that slide deck into a memory that lives on camera rolls?

Let’s lock the location and start planning.